City of Enid

  • Project Assistant

    Deadline for Applications
    10/16/2019
    Employee Group
    AFSCME FT
    Work Schedule
    Regular – 8 hour shift, typically 8:00 a.m. to 5:00 p.m., Monday - Friday.
    Type
    Regular Full-Time
    Min
    USD $15.32/Hr.
    Department
    400 Engineering
  • Position Description

     

    POSITION DESCRIPTION

     

    POSITION TITLE: Project Assistant                                        DEPARTMENT: Engineering   

     

    POSITION CODE: 24-500                                                         FLSA STATUS: Non-Exempt

     

    POSITIONS SUPERVISED: None                                      EMPLOYEE CLASS: AFSCME

     

    POSITION REPORTS TO: Director of Engineering and City Engineer  

     

    BLS COMPARABLE: 11-9021.00 Project Manager, Construction Manager, 43-6011, Executive Secretaries & Administrative Assistants

    Leadership: Provides co-worker leadership to others through motivation, team building,

    and providing feedback.    

    CONDITIONS OF EMPLOYMENT:

     

    • Subject to post offer, pre-employment drug screen.
    • Subject to a pre-employment criminal background check.
    • As a position directly affecting the safety of others, the employee will be required to comply with all provisions of City of Enid’s substance abuse policy, including random drug and alcohol testing.
    • Proficient in spoken and written English.
    • Possession of a valid Oklahoma driver’s license with an acceptable driving record.

    POSITION PURPOSE: To provide assistance and project control skills for municipal improvement projects, construction management, and contract administration and geographic information systems.

    ESSENTIAL FUNCTIONS AND BASIC DUTIES:

    • Assists and coordinates the planning, design and construction processes for capital improvement projects.
    • Provide general administrative support to Project Engineers.
    • Review survey reports, legal descriptions, aerial photography, and other topographical data to assist project engineers.
    • Review drawings and specifications with project engineer and assist in developing cost estimates.
    • Uses basic AutoCAD tools and related graphics software to review contract drawings.
    • Help manage and track construction contracts and project schedules through all phases of the project including; contract document assembly, budget estimating, obtaining approvals, bidding, addendums, contract award, submittals, scheduling, progress meetings, contract notices, contact enforcement, change order negotiations, commissioning, punch list, contract closeout, budget reconciliation, and enforcing warranty period.
    • Prepare Professional Services contracts to include requests for qualifications, requests for proposals, evaluation techniques, and coordinate results.
    • Coordinates right-of-way requirements with project engineer, prepare legal descriptions, and communicate with property owners.
    • Reviews bid documents for compliance with City, state and federal requirements.
    • Operate vehicle and participate in the field during surveying activities for project lay-out.
    • Verify contractor payment submittals and prepare pay requests.
    • Responds promptly to public questions and concerns; attends, runs, and/or coordinates associated meetings, and interacts with other public agencies.
    • Provide assistance to other departments as needed.
    • Perform other duties as required.

    PERFORMANCE MEASUREMENTS

     

    • Continual efforts towards completion of assigned Capital Improvement Projects in a timely and efficient manner resulting in maintaining and improving the public infrastructure in relation to health, safety, and quality of life.
    • Timeliness of design projects completion.
    • Employee responds in a timely manner to the requests of others.
    • Records are organized, filed, and easily retrieved.
    • The employee’s job-related performance promotes the smooth and efficient operation of the Engineering Department.
    • Procedures and processes are well maintained, documented, and recorded.      
    • Effective working relations exist with City personnel.
    • New employees are well trained and assisted. Management is appropriately informed.
    • Employee understands and adheres to applicable safety policies.
    • The City’s professional reputation is maintained.

    QUALIFICATIONS

     

    EDUCATION/EXPERIENCE:                  Associate’s Degree (A.A.) or equivalent two-year college or technical school and two years related experience and/or training; or equivalent combination of education and experience.      

                                                                           

    CERTIFICATES/LICENSES:                  Valid Oklahoma Driver’s License

     

    REQUIRED KNOWLEDGE:                    Knowledge or experience in program management techniques, developing project schedules and tracking project performance.

                                                                Practical experience with AutoCAD and MS Project.

    Knowledge of surveying, and experience in the engineering field or engineering organization preferred.

     

    SKILLS/ABILITIES:                              English usage, spelling, grammar and punctuation.

    Handle multiple projects simultaneously.

    Accurate and attentive to detail.

    Develop and maintain a variety of assigned reports and files; and preparing, maintaining and reviewing both narrative and statistical reports.

    Communicating effectively verbally and in writing, including public relations and public speaking.

     

     

    PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

     

    FINGER DEXTERITY:                      Manual dexterity sufficient to work with the fingers.

    VISUAL ABILITIES:                          Normal vision, with or without corrective lenses.

                                                          Color vision.

                                                         

    PHYSICAL STRENGTH:                   Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.) Sedentary physical activity performing non-strenuous daily activities of an administrative nature.

     

    LANGUAGE/COMPREHENSION:     Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.  Ability to speak effectively before groups of customers or employees of organization.

     

    REASONING ABILITY:                     Ability to apply common sense understanding to carry out instructions furnished in written, oral or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.

     

    MATHEMATICS ABILITY:                 Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.

     

     

    WORK SCHEDULE/HOURS:      Regular – 8 hour shift, typically 8:00 a.m. to 5:00 p.m., Monday - Friday.

    Occasional attendance at after-hours public meetings and conferences.

     

    WORK CONDITIONS:                Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation. Occasional outdoor setting with exposure to weather conditions.

     

    Noise level:                             Moderate noise (examples: business office with computers and printers, light traffic).

     

    Other work conditions:             None.  

     

    ADVANCEMENT CRITERIA:

     

    INTERMEDIATE
    ADVANCED

    2-4 years related experience.

    5+ years related experience.

    Bachelor’s Degree in related field.

    Additional coursework towards Master’s Degree in related field.

    Advanced knowledge of related principles.

    Ability to fill in for Project Engineer for an extended period.

    Engineering discipline certification or training.

    Expert knowledge of operating procedures beyond engineering design principles.

    Advanced computer aided drafting.

    Expert computer aided drafting.

    Membership in professional organization.

    Membership in community organization or committee.

    Valid CPR Certification.

    Advanced knowledge of safety.

    Licensed Professional Engineer.

     

    JOB DESCRIPTIONS

     

    Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.

     

    All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

     

    In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

     

    I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.

     

    Printed Name__________________________ Date ___/____/____ Signature_______________________________

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