City of Enid

  • Part-Time Accountant

    Deadline for Applications
    8/24/2018
    Employee Group
    Part Time
    Work Schedule
    Part time variable, not to exceed 28 hours per week, Monday-Saturday.
    Type
    Regular Part-Time
    Min
    USD $16.75/Hr.
    Department
    210 Accounting
  • Position Description

    POSITION DESCRIPTION

     

    POSITION TITLE: Part-Time Accountant                                              DEPARTMENT: Accounting    

     

    POSITION CODE: PT-875                                             FLSA STATUS: Non-Exempt

     

    POSITION REPORTS TO: Accounting Manager

     

    POSITIONS SUPERVISED: None                     

     

    BLS COMPARABLE: 13-2011.01, Accountants

    Leadership: Provides co-worker leadership to others through motivation, team building,

    and providing feedback.    

    CONDITIONS OF EMPLOYMENT:

    • Subject to post offer, pre-employment drug screen.
    • Subject to a pre-employment criminal background check.
    • Bachelor’s Degree or equivalent combination of accounting experience and education.
    • Ten-key speed of 5000 keystrokes per hour, adjusted speed.
    • Proficient Excel, Word, and bookkeeping skills.

    POSITION PURPOSE: To conduct and ensure timely and accurate accounting services, while providing research and compilation of data utilized in the day-to-day financial operations of the city.

      

     

    ESSENTIAL FUNCTIONS AND BASIC DUTIES

    • Operate computers programmed with accounting software to debit, credit, and total accounts on computer spreadsheets and databases.
    • Perform and maintain a cost-tracking database for projects and grants.
    • Administer, monitor, reconcile, and report the City of Enid’s purchasing card program.
    • Reconcile bank, expense, and suspense accounts.
    • Utilize the general ledger and its sub-ledgers to complete various state and/or federal reports on a monthly basis.
    • Research accounting records and ledgers to identify discrepancies and make corrections.
    • Check figures, postings, and documents for correct entry, mathematical accuracy, and proper codes.
    • Perform cost-benefit analyses to compare operating programs and review financial requests.
    • Analyze monthly department budgeting and accounting reports to maintain expenditure controls.
    • Complete journal entries to the General Ledger and file appropriately.
    • Reconcile inventory and disbursement accounts on a timely basis.
    • Reconcile appropriations with specific programs and expenditures including items for emergency funds.
    • Back up payroll accountant.
    • Review operating budgets to analyze trends affecting budget needs.
    • Consult with managers to ensure that budget adjustments are made in accordance with program changes.
    • Examine budget estimates for completeness, accuracy, and conformance with procedures and regulations.
    • Prepare regular and special budget reports.
    • Track, report, and assign number to fixed assets, completing required paperwork.
    • Prepare requisitions for reimbursements.
    • Seek new ways to improve efficiency, increase profits, and reduce costs.
    • Operate 10-key calculators and copy machines to perform calculations and produce documents.
    • Comply with federal, state, and company policies, procedures, and regulations.
    • Maintain confidentiality of records, including but not limited to private health information.
    • Provide admininistrative assistance to other departments as needed.
    • Perform other duties as required.

    PERFORMANCE MEASUREMENTS

     

    • The Accounting Department runs smoothly and efficiently.
    • Journal entries are completed accurately and in a timely and efficient manner.
    • Demonstrated knowledge of accounting principles and procedures.
    • Records are maintained in an orderly manner.
    • Effective working relations exist with City personnel.
    • New employees are well trained and assisted. Management is appropriately informed.
    • Employee understands and adheres to applicable safety policies.
    • The City’s professional reputation is maintained.

    QUALIFICATIONS

     

    EDUCATION/EXPERIENCE:                  Bachelor’s degree (B. A.) in a related field from four-year college or university or equivalent combination of accounting experience and education.

                                                                           

    CERTIFICATES/LICENSES:                  Additional related training preferred.

     

    REQUIRED KNOWLEDGE:                    Clerical — Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

     

                                                                Computers Proficient personal computer skills including electronic mail, record-keeping, routine database activity to include development of spreadsheets, formulas, record tracking applications, word processing, spreadsheet, graphics, etc.

     

                                                                Economics and Accounting — Knowledge of economic and accounting principles and practices and banking procedures.

     

    SKILLS/ABILITIES:                              Ability to maintain confidentiality of records, including but not limited to private health information.

     

    Ability to use an automatic inserter, calculator, and postage machine.

     

    Handle multiple tasks simultaneously.

                                                               Accurate and attentive to detail.

     

    Strong typing and computer application skills.

     

    Ability to assist and support others.

     

    Able to operate telephone, PC, copier, and other basic business machines.

    PHYSICAL & MENTAL ACTIVITIES AND REQUIREMENTS OF THIS POSITION

     

    FINGER DEXTERITY:                      Manual dexterity sufficient to work with the fingers.

    VISUAL ABILITIES:                          Normal vision, with or without corrective lenses.

     

    PHYSICAL STRENGTH:                   Exerts up to 10 lbs. of force occasionally. Sedentary physical activity performing non-strenuous daily activities of an administrative nature. Extensive sitting. Frequent use of arms, hands, and fingers to reach, handle, touch, and feel.

     

    LANGUAGE/COMPREHENSION:     Ability to read, and interpret common financial reports. Ability to respond to common inquiries or complaints from department supervisors or members of the business community.

     

    REASONING ABILITY:                     Ability to define problems, collect data, establish facts, and draw valid conclusions. Ability to interpret an extensive variety of technical instructions in mathematical or diagram form and deal with several abstract and concrete variables.

     

    MATHEMATICS ABILITY:                 Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, and percentages. Ability to apply concepts of basic algebra and geometry.

    WORK SCHEDULE/HOURS:      Part time variable, not to exceed 28 hours per week, Monday-Saturday.

     

    Other–Variable lunch period and breaks in coordination with other office personnel.

    WORK CONDITIONS:                Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.

     

    Noise level:                             Moderate.

     

    Other work conditions:             None.  

     

     

     

    ADVANCEMENT CRITERIA

     

    INTERMEDIATE
    ADVANCED

    5-7 years related experience.

    8+ years related experience.

    Advanced Word & Excel skills.

    Advanced computer skills.

    Advanced cross-training with other accountants.

    Advanced knowledge of department operations.

    Ability to fill in for Senior Accountant for short period.

    Ability to fill in for Senior Accountant for extended period of time.

    Proficient in 4-5 Accounting Modules.

    Proficient in 6+ accounting modules.

    Valid CPR certification.

    Additional coursework towards Master’s Degree.

    JOB DESCRIPTIONS

     

    Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.

     

    All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.

     

    In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.

     

    I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.

     

    Printed Name__________________________ Date ___/____/____ Signature_______________________________

     

    Options

    Sorry the Share function is not working properly at this moment. Please refresh the page and try again later.
    Share on your newsfeed