POSITION TITLE: Part-Time Office Assistant DEPARTMENT: EPTA
POSITION CODE: PT-520 FLSA STATUS: Non-Exempt
POSITION REPORTS TO: EPTA General Manager POSITIONS SUPERVISED: None.
BLS COMPARABLE: 43-6014, Secretaries, Except Legal, Medical, & Executive
Leadership: Provides co-worker leadership to others through motivation, team building,
and providing feedback.
CONDITIONS OF EMPLOYMENT:
POSITION PURPOSE: To provide clerical support and customer service in matters regarding Enid Public Transit Authority including the maintenance of organized records of EPTA vehicles, equipment, fuel usage, and passenger usage in order to support the efficient operation of EPTA.
ESSENTIAL FUNCTIONS AND BASIC DUTIES
EDUCATION/EXPERIENCE High school diploma or general education degree (GED); and six months related experience and/or training; or equivalent combination of education and experience.
CERTIFICATES/LICENSES: Additional related training preferred.
REQUIRED KNOWLEDGE: Clerical — Knowledge of administrative and clerical procedures and systems such as Word, managing files and records, transcription, designing forms, and other office procedures and terminology.
Customer and Personal Service — Knowledge of principles and processes for providing customer and personal services.
English Language — Knowledge of the structure and content of the English language including the meaning and spelling of words, rules of composition, and grammar.
Computer — Intermediate personal computer skills, including electronic mail, routine database activity, word processing, spreadsheet, graphics, etc.
SKILLS/ABILITIES: Handle multiple tasks simultaneously.
Accurate and attentive to detail.
Good communications and public relations abilities.
Good organizational skills.
Ability to assist and support others.
Able to operate telephone, PC, copier, and other basic business machines.
FINGER DEXTERITY: Manual dexterity sufficient to work with the fingers.
VISUAL ABILITIES: Normal vision, with or without corrective lenses.
PHYSICAL STRENGTH: Exerts up to 10 lbs. of force occasionally. (Almost all office jobs.) Sedentary physical activity performing non-strenuous daily activities of an administrative nature. Extensive sitting. Frequent use of arms, hands, and fingers to reach, handle, touch, and feel.
LANGUAGE/COMPREHENSION: Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence. Ability to speak effectively before groups of customers or employees of organization.
REASONING ABILITY: Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
MATHEMATICS ABILITY: Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratio, and percent and to draw and interpret bar graphs.
WORK SCHEDULE/HOURS: Part-Time –5 hour shift, typically 9:00 a.m. to 2:00 p.m., Monday - Friday.
Other–Variable lunch period and breaks in coordination with other office personnel.
WORK CONDITIONS: Well-lighted, heated and/or air-conditioned indoor office setting with adequate ventilation.
Noise level: Moderate noise (examples: business office with computers and printers, light traffic).
Other work conditions: None.
4-6 years clerical work in related area.
7+ years specialized experience.
Proficient knowledge of EPTA operating system.
Advanced knowledge of EPTA operating system.
Training or certification from vocational coursework.
Associate’s Degree or equivalent in related field.
Completion of business coursework.
Ability to fill in for supervisor for short periods.
Proficient Word or Excel skills.
Advanced Word or Excel skills.
Knowledge of safety as it applies to job.
Specialized training in government programs.
Ability to fill in temporarily for supervisor.
Valid CPR certificate.
Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected.
All descriptions have been reviewed to ensure that only essential functions and basic duties have been included. Peripheral tasks, only incidentally related to each position, have been excluded. Requirements, skills, and abilities included have been determined to be the minimal standards required to successfully perform the positions. In no instance, however, should the duties, responsibilities, and requirements delineated be interpreted as all inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate.
In accordance with the Americans with Disabilities Act, it is possible that requirements may be modified to reasonably accommodate disabled individuals. However, no accommodations will be made which may pose serious health or safety risks to the employee or others or which impose undue hardships on the organization.
I have reviewed this job description and I can perform the essential functions of this position, with or without, reasonable accommodations. I have also received or have been offered a copy of this job description.
Printed Name__________________________ Date ___/____/____ Signature_______________________________